Children's Health Services

Grant Management and Fraud Prevention

 

The St. Louis County Children's Service Fund delivers high quality care to local children and families suffering from mental health or substance abuse issues. Each year, the St Louis County Childrens fund totals approximately $40 million in resources to assist families and youth ages nineteen and under in St. Louis County.

 

Business Situation

St. Louis County (MO) Children’s Service Fund was in need of a system to track grants, invoices, and payments within their organization.  Because of their vast outreach, 169 programs and 76 agencies in the area relied on this business solution.

 

 
Solution

InfoStrat implemented Microsoft Grants Manager Plus and InfoStrat PortVue along with Dynamics 365 (formerly CRM)  to track grants, invoices, and payments. Child service agencies apply for grants via a web portal. After award, they upload invoices on the web portal.

 

InfoStrat partnered with Audimation Services, Inc. to provide automatically audited invoices to find potential erroneous or fraudulent transactions. Enhanced IDEAScripts automatically run when new data is available -- output data is formatted and made available for import directly into Dynamics CRM.

 

All cleared transactions are sent to the accounts payable system for processing and an email on what was paid and what was held is sent to the agency.

 
The Results
  • Saved over $800,000 in potentially fraudulent transactions in initial six month period

  • Allowed detailed reporting of agency spending

  • Automated the grants process, invoicing and payments

  • Created a shared repository for all agency financial documents

 

Information Strategies, Inc

5101 Wisconsin Avenue NW #420

Washington DC 20016 

202-364-8822

GSA Contract Holder

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